Kavera

Kavera

Systems Online
Industry SolutionsCreative & Marketing Agencies

AI Receptionist for
Creative & Marketing Agencies

Marketing agencies, design studios, video production, web developers. Stop missing calls, automate quotes and book jobs 24/7.

"Agencies spend 20% of time on new business development. Automated lead nurturing fills your pipeline while you're doing billable work."

In the Creative & Marketing Agencies industry, responsiveness is everything. But you can't be in two places at once.

New business pipeline inconsistent
Scope creep eroding margins
Client communication overwhelming
Proposal follow-up forgotten
Project status updates taking hours
Your Business (Currently)
Capacity Exceeded
Missed Call (New Lead)
2m ago
Enquiry Response Pending
45m ago
Booking Slot Expired
1h ago

Potential Revenue Lost

20% more proposals

ACTION REQUIRED

How Kavera Helps

Automated solutions tailored specifically for Creative & Marketing Agencies workflows.

Note: These are just examples. We can customize solutions to your specific workflow.

Voice Receptionist

Project enquiries
Scope, budget and timeline captured. Qualify leads upfront by capturing essential project details like budget and timeline before you even schedule a call.
Service questions
Process and approach explained. Save time in early discussions by letting AI explain your methodology and service offerings to potential clients.
Discovery scheduling
Initial calls booked directly. Let qualified prospects book their own discovery calls, smoothing the path from visitor to lead.
Existing client calls
Handled professionally, routed correctly. Ensure existing clients feel valued by recognizing their number and routing them to their account manager.

Operations

Enquiry response
Capability deck and case studies sent. Impress leads instantly by sending a curated capability deck and relevant case studies immediately after their enquiry.
Proposal follow-up
Automatic chase if no response. Increase proposal conversion rates by automatically following up with prospects who haven't viewed or signed yet.
Project kickoff
Onboarding and portal access triggered. Streamline the start of every project by automatically sending welcome packets and access credentials.
Milestone notifications
Client updated at each stage. Keep clients reassured and happy with proactive notifications whenever a project milestone is reached.

Growth & Marketing

Portfolio showcases
Industry-targeted case studies. Win more work by sending relevant, industry-specific case studies to your prospects.
Thought leadership
Blog and content automation. Establish authority in your niche by distributing your agency's insights and articles to your network.
Cold proposal reactivation
Past proposals re-engaged. Revive dead leads by reaching out to past prospects with new offers or relevant updates.
Referral programme
Client referral rewards. Encourage your best clients to refer you to their network with a structured referral programme.

Strategy Focus

"Agencies often face a 'feast or famine' cycle where marketing stops because you're too busy with client work. Then, when the work ends, you have no new leads. Our automation keeps your brand active and follows up on every proposal while you're focused on creative delivery. You get a steady stream of enquiries without having to stop your billable work to hunt for them."

Native Ecosystem

Kavera doesn't replace your favorite tools. We make them smarter. We connect directly to your industry's leading software.

CRM

HubSpotPipedriveGoHighLevel

Automated proposal follow-up and lead qualification for every enquiry.

Projects

AsanaMonday.comClickUp

Triggering client onboarding boards the moment a proposal is signed.

Billing

XeroFreshBooks

Seamless recurring retainer invoicing and deposit collection.

Stop leaving money on the table

Agencies spend 20% of time on new business development. Automated lead nurturing fills your pipeline while you're doing billable work.

Estimated Recovery

20% more proposals

Industries for Growth

Kavera's automation systems are modular. Many businesses in these related sectors use similar workflows to scale profitably.

Ready to Never Miss Another Call?

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