Kavera

Kavera

Systems Online
Industry SolutionsEducation & Coaching

AI Receptionist for
Education & Coaching

Tutoring, driving schools, music teachers, business coaches. Stop missing calls, automate quotes and book jobs 24/7.

"Every missed lesson is $50-$150 in lost revenue. And students who miss too many sessions don't get results."

In the Education & Coaching industry, responsiveness is everything. But you can't be in two places at once.

Lesson no-shows wasting time slots
Student progress tracking manual
Parent communication demands
Payment collection awkward
Scheduling back-and-forth endless
Your Business (Currently)
Capacity Exceeded
Missed Call (New Lead)
2m ago
Enquiry Response Pending
45m ago
Booking Slot Expired
1h ago

Potential Revenue Lost

$1,000-$2,500/month

ACTION REQUIRED

How Kavera Helps

Automated solutions tailored specifically for Education & Coaching workflows.

Note: These are just examples. We can customize solutions to your specific workflow.

Voice Receptionist

Lesson booking
Sessions scheduled with availability cheque. Allow students or parents to book lessons instantly based on your real-time availability, filling your schedule without the admin work.
Rescheduling
Changes handled without manual effort. Eliminate the headache of last-minute changes by letting AI handle rescheduling requests and offering alternative times automatically.
Program enquiries
Pricing and structure explained. Convert more enquiries by providing instant, detailed information about your course structures, pricing and outcomes.
New student capture
Goals and current level noted. Impress new students by capturing their specific learning goals and current proficiency level during their first interaction.

Operations

Lesson confirmations
SMS with location/link and what to bring. Ensure students arrive prepared and on time with automated reminders including Zoom links or physical location details.
Reminders
24-hour reminder to student and parent. Drastically reduce missed lessons by sending timely reminders to both students and their parents the day before.
Progress prompts
Instructor reminded to log notes after lesson. Ensure consistent progress tracking by prompting instructors to log lesson notes immediately after each session.
Package tracking
Low credits trigger top-up reminder. Maintain steady revenue by automatically notifying students when their pre-paid lesson pack is running low.

Growth & Marketing

Free trial offers
Assessment lesson campaigns. Fill your pipeline with new students by promoting low-risk assessment lessons or free trials to interested prospects.
Referral programme
"Refer a friend, both get a free lesson". Grow your student base rapidly by incentivizing your current students to bring their friends.
Progress updates
Regular emails to students and parents. Demonstrate value and retention by sending regular summaries of what has been achieved and what's coming next.
Seasonal campaigns
Back to school, exam prep, holiday intensives. Fill your schedule during peak and off-peak times with targeted campaigns for exam prep or holiday workshops.

Strategy Focus

"Whether you're a tutor, a music teacher or a business coach, scheduling back-and-forth is a massive time sink. Missed lessons are even worse because that's revenue you'll never recover. We automate the entire booking and reminder process for your students. They get the info they need and you get a clear calendar full of students who actually show up prepared and on time."

Native Ecosystem

Kavera doesn't replace your favorite tools. We make them smarter. We connect directly to your industry's leading software.

Booking

CalendlyAcuity SchedulingTutorBird

Self-service lesson booking and automated reminder sequences for students.

Learning

ThinkificKajabiTeachable

Syncing student status with course access and progress tracking systems.

Admin

XeroQuickBooks

Automated lesson invoicing and package credit tracking for parents.

Stop leaving money on the table

Every missed lesson is $50-$150 in lost revenue. Automated reminders reduce no-shows by 40%.

Estimated Recovery

$1,000-$2,500/month

Industries for Growth

Kavera's automation systems are modular. Many businesses in these related sectors use similar workflows to scale profitably.

Ready to Never Miss Another Call?

Try our AI receptionist yourself. Fill out the form, get a call back, and experience what your customers will experience.

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