Kavera

Kavera

Systems Online
Industry SolutionsEvents & Entertainment

AI Receptionist for
Events & Entertainment

Venues, photographers, DJs, planners, caterers. Stop missing calls, automate quotes and book jobs 24/7.

"The average wedding booking is worth $5,000-$50,000. If you respond in 5 hours instead of 5 minutes, you're 21x less likely to win it."

In the Events & Entertainment industry, responsiveness is everything. But you can't be in two places at once.

Enquiry response time losing bookings
Quote follow-up falling through cracks
Seasonal feast-or-famine cash flow
Vendor coordination chaos
Last-minute changes derailing plans
Your Business (Currently)
Capacity Exceeded
Missed Call (New Lead)
2m ago
Enquiry Response Pending
45m ago
Booking Slot Expired
1h ago

Potential Revenue Lost

$5,000-$50,000/booking

ACTION REQUIRED

How Kavera Helps

Automated solutions tailored specifically for Events & Entertainment workflows.

Note: These are just examples. We can customize solutions to your specific workflow.

Voice Receptionist

Event enquiry capture
Date, type, budget, requirements logged. Capture the critical details of every potential event instantly, allowing you to prioritise high-value enquiries.
Availability chequeing
Instant date availability response. Save time on back-and-forth emails by letting AI instantly cheque your calendar and confirm availability for specific dates.
Package information
Pricing and inclusions explained. Qualify leads faster by providing immediate information about your packages and what they include.
Consultation booking
Meetings and venue tours scheduled. Move prospects to the next stage by allowing them to book venue tours or planning consultations directly.

Operations

Instant info packs
Enquiry triggers availability and brochure. Impress potential clients with an immediate, professional response including your brochure and pricing guide.
Quote follow-up
3, 7, 14 day sequence if no response. Increase your booking rate by persistently but politely following up on every quote you send.
Booking confirmation
Contract and deposit workflow. Secure bookings faster with an automated workflow that handles contract signing and deposit collection.
Planning timeline
Countdown chequelist auto-delivered. Keep your clients organized and stress-free with automated chequelists sent at key milestones leading up to their event.

Growth & Marketing

Portfolio showcases
Recent events to engaged couples. Inspire your prospects by sharing beautiful photos and stories from your recent real weddings or events.
Seasonal promotions
Wedding season, Christmas parties. Fill your calendar by promoting specific event types at the right time of year, like Christmas parties in October.
Last-minute availability
Open date blasts to prospects. Fill cancelled or unbooked dates by offering special packages to flexible clients for specific weekends.
Vendor partnerships
Cross-promotion with other suppliers. Expand your reach by automating cross-promotion campaigns with trusted partners in the industry.

Strategy Focus

"When a couple is looking for a wedding venue or a photographer, they usually enquiry with five different businesses at once. The one who responds first with a professional info pack almost always wins the job. Kavera ensures your brochures and availability are in their inbox within seconds of their enquiry. You look like the most organized professional in the industry before you even meet them."

Native Ecosystem

Kavera doesn't replace your favorite tools. We make them smarter. We connect directly to your industry's leading software.

Enquiry

HoneyBookDubsado

Instant response with brochures and pricing guides for new leads.

Venue Ops

Planning PodEventTemple

Automated site visit booking and contract tracking for venues.

Marketing

InstagramPinterest

Syncing lead source data to identify which platforms drive your best bookings.

Stop leaving money on the table

The average wedding booking is worth $5,000-$50,000. Respond in 5 minutes vs 5 hours and you're 21x more likely to win.

Estimated Recovery

$5,000-$50,000/booking

Industries for Growth

Kavera's automation systems are modular. Many businesses in these related sectors use similar workflows to scale profitably.

Ready to Never Miss Another Call?

Try our AI receptionist yourself. Fill out the form, get a call back, and experience what your customers will experience.

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