Kavera

Kavera

Systems Online
Industry SolutionsFitness & Wellness

AI Receptionist for
Fitness & Wellness

Gyms, personal trainers, yoga, pilates, wellness centres. Stop missing calls, automate quotes and book jobs 24/7.

"Member churn costs gyms $200-$500 per lost member. Most leave because they feel forgotten, not because they wanted to quit."

In the Fitness & Wellness industry, responsiveness is everything. But you can't be in two places at once.

Members churning without warning
Class no-shows wasting capacity
New member onboarding inconsistent
Payment failures causing awkward conversations
Peak time booking chaos
Your Business (Currently)
Capacity Exceeded
Missed Call (New Lead)
2m ago
Enquiry Response Pending
45m ago
Booking Slot Expired
1h ago

Potential Revenue Lost

$2,000-$5,000/month

ACTION REQUIRED

How Kavera Helps

Automated solutions tailored specifically for Fitness & Wellness workflows.

Note: These are just examples. We can customize solutions to your specific workflow.

Voice Receptionist

Class bookings
Sessions and PT booked 24/7. Fill more spots by letting members book classes or PT sessions instantly over the phone, any time of day.
Membership enquiries
Pricing and tour booking captured. Capture every potential new member when motivation is high, ensuring no lead goes cold.
Cancellation handling
Rescheduling offered before cancelling. Reduce churn by automatically offering rescheduling options or pause features instead of straight cancellations.
FAQ responses
Class times, facilities, what to bring. Let AI handle the repetitive questions so your staff can focus on the members on the gym floor.

Operations

Class reminders
24-hour SMS reminders reduce no-shows. Keep classes full and energy high by reminding members of their booked sessions the day before.
New member onboarding
Welcome sequence with first visit tips. Set new members up for success with a helpful series of emails guiding them through their first weeks.
Payment failure recovery
Auto-retry and update payment request. Recover failed payments quietly and automatically, avoiding awkward front-desk conversations.
Membership renewal
Reminder sequence before expiry. Proactively manage renewals to avoid accidental lapses in membership and revenue.

Growth & Marketing

Referral programme
"Bring a friend" rewards for members. Grow your gym organically by incentivizing your happy members to bring their friends.
Challenge promotions
8-week transformation campaigns. Drive engagement and revenue spikes with automated promotion for your fitness challenges.
Seasonal pushes
New Year, pre-summer body campaigns. Capitalize on peak fitness motivation times with timely, automated marketing campaigns.
Birthday messages
Free class or discount offer. Build community and loyalty with automated birthday wishes and small gifts for your members.

Strategy Focus

"The hardest part of running a gym or studio is keeping members engaged. Most people quit because they feel like just another number in your system. We automate the 'We miss you' messages and milestone celebrations that make members feel valued. By catching at-risk members before they churn, you build a more stable and profitable business without spending all day on the computer."

Native Ecosystem

Kavera doesn't replace your favorite tools. We make them smarter. We connect directly to your industry's leading software.

Club Management

MindbodyGlofoxZen Planner

Live class booking and member status sync for fitness studios.

Retention

WodifyPushPress

Automated 'we miss you' and milestone messages to reduce member churn.

Access Control

GantnerBrivo

Syncing member status with physical access systems for seamless entry.

Stop leaving money on the table

Member organisations lose 20-30% of members annually. Automated engagement reduces churn by 25%.

Estimated Recovery

$2,000-$5,000/month

Industries for Growth

Kavera's automation systems are modular. Many businesses in these related sectors use similar workflows to scale profitably.

Ready to Never Miss Another Call?

Try our AI receptionist yourself. Fill out the form, get a call back, and experience what your customers will experience.

Try the Demo NowTalk to a Human
No credit card required
Setup in 24 hours
Cancel anytime